Administrative Assistant

About the role

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn't. By recruiting globally for specific client roles, we've grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, and one of our open roles fits, we'd like to meet you.

Role Summary

We are looking for Administrative Assistants to help our clients run and scale their operations. As an Administrative Assistant, you will handle structured business administration tasks: drafting communications, scheduling, online research, light reporting, and supporting cross-functional projects inside a single client company. This role suits early-career professionals who are organized, technology-fluent, and eager to build a long-term career in business operations.

Key Responsibilities

Draft, format, and send routine business emails, letters, and internal communications

Take and summarize notes during video conferences and follow up on action items

Interface with clients, vendors, and internal stakeholders professionally and accurately

Schedule meetings, manage shared calendars, and coordinate logistics across time zones

Conduct online research and assemble findings into clean spreadsheets and briefs

Build basic reports, decks, and analyses in Google Sheets, Docs, and Slides (or Microsoft equivalents)

Support marketing, content, and creative tasks (light writing, formatting, proofing) as needed

Maintain organized digital filing systems and standard operating documentation

Take on miscellaneous administrative tasks and projects as priorities shift

Required qualifications

Fully fluent (written and spoken) in English

Skilled in modern productivity apps and willing to learn new tools quickly

Strong written communication and attention to detail

Ability to commit long-term and full-time

Ability to work U.S. business hours (PT, CT, or ET)

No prior work experience is required, but any relevant experience is an advantage

Preferred qualifications

Associate's or Bachelor's degree in any field

Prior internship or part-time experience in admin, ops, or coordination

Familiarity with Google Workspace and Microsoft Office

Tools & Technologies

Google Workspace (Docs, Sheets, Slides, Calendar, Drive), Microsoft Office, Zoom, Slack, Loom, Notion or Asana, basic CRM exposure

Core Competencies

Track record of success at work or in school

Solves problems with minimal guidance

Anticipates teammates' needs

Hard worker who perseveres through ambiguity

Intellectual curiosity and resourcefulness

Professionalism in all client-facing interactions

What We Offer

Best salaries in the industry

Work from anywhere permanently

Opportunities for growth and advancement

A fast-paced and collaborative environment

A warm, people-first company culture

Get paid in your currency of choice

Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.